FAQ for Roundtable Presenters

45th Annual Conference

These FAQs are intended for those who have been selected to present in a Roundtable format during the conference.

Q. What is this format?

A. The Roundtable format is a real discussion format rather than a lecture or poster format. Each table will have no more than two presenters and both will have a total of twenty minutes for a presentation.

Q. Could I have been offered this format even though I requested a different one?

A. Yes, it is possible. Like all of our annual conferences, limited space is available for general sessions, so the committee did agree to offer some of our presenters who were reviewed well by the program sub-committee an opportunity to present in this round table format.

Q. Is there a data projector or presentation screen available for this format?

A. No. This is a discussion format that takes place at your Roundtable with the participants at your table. There will not be a projector or screen in the roundtable space.

Q. Should I bring a laptop to make what might otherwise be a PowerPoint presentation?

A. We encourage you to do so. You may turn the laptop around to the table participants to demonstrate or show video or other images.

Q. Will Internet connectivity be available during the Roundtable discussions?

A. Internet connectivity is not guaranteed. Please bring any presentation support on your laptop or via handouts.

Q. Will we have electricity for the laptop connections?

A. No. Please have your laptop battery topped-out for the session.

Q. Is my presentation scheduled for a Roundtable with other like-presentations?

A. No. The idea of this format is to share a broad range of discussion topics at the same Roundtable to allow conference attendees to move around among topics.

Q. How will I know (and how will interested participants know) when and where I am presenting?

A. Your room and your table number and the time at which you will present is shown on the online schedule and mobile app along with your topic.

Q. What if my co-presenter(s) want to participate in the presentation?

A. You are free to use your time slot in any way you wish. What cannot be made available is more time for your presentation to accommodate co-presenter participation. You and your co-presenter(s) are free to divide your assigned time slot as you wish. You are not free to exceed the assigned time slot for any reason.

Q. Should I bring handout copies of my outline or major points?

A. Yes, and if applicable, please list on your handout all co-presenters.

Q. How will the time allowed per presenter be regulated?

A. We will have room host to keep us strictly on schedule. You will not be allowed to exceed your time slot. Please be cautious of staying within your time period. You will not be allowed to continue your presentation into anyone else’s time slot under any circumstances.

Q. When will Q and A be allowed?

A. You are in full control of your presentation and should allow Q&A within your designated time slot.

Q. May I provide my email address on my handout for further collaboration with Conference attendees?

A. Yes, absolutely. And unless you specify otherwise, your name will also be included on the schedule. This supports extended engagement, collaboration, and Fulbright friendships.

Q. How early should I arrive in the Roundtable room?

A. Roundtable presenters should be present at the assigned table 5-10 minutes before the designated start time. This will allow you to have your full time slot without concern for lost time. No relaxation of time slots will be made for any reason0

Q. Am I free to move to other tables after my own presentation to hear topics of great interest to me?

A. Yes. Please feel free to do so. Please be prepared to move quickly in the interest of the tight schedule.

What if I have additional questions about this format?

A. Please feel free to email us at conference@fulbright.org. We are happy to help and answer questions, but we are unable to extend the time allotted for your roundtable session.