Poster Presentation Details

45th Annual Conference

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If you are facilitating a Poster Session, please review the following information:

  • Your poster should be no bigger than 4 feet wide by 3 feet tall  and may be oriented horizontally or vertically
    • The background color of the board is usually beige or white; however, you will not know the exact color until you arrive to mount your poster session. You may bring paper or cloth to cover the background, if you want a specific color.

  • There will be a small table provided. Please feel free to bring swag items, handouts, or anything else that would assist in the presentation of your content.
    • We will have extra push pins if you’d like to also hang up additional items on the poster board to fill in blank spaces.

  • Your poster will be assigned to a poster board prior to your arrival. Please look for your poster session title when you arrive to set up.

  • No electrical support or internet connections are available in the poster session area. Please be aware that the poster session area is open and may not be secure.

  • Use lists, phrases, bullets, charts, drawings, or photographs on your poster instead of full text blocks. This, in addition to the use of color, will make your presentation more visually appealing. Full text material can be included on the table for participants to read or take with them. You may also want to consider having a signup sheet for participants who do not receive the handouts.

  • Lettering should be simple, bold, and easily legible from a distance of four feet.

  • Because participants move from poster session to poster session, be prepared to give a one-to-two minute overview of your presentation and answer questions.

  • All materials to be displayed should be printed and prepared before you arrive. Supplies will not be available at the conference.

  • You may choose to print your materials at the Hyatt’s self-service business center (all costs and expenses incurred by the presenter).

  • Be sure your material and presentation matches the program abstract you submitted.
  • Poster Presentations will be held in the Regency Ballroom of the conference hotel. Time/date of poster setup will be confirmed in early September.
    • Please be sure to retrieve your poster before 5:00 p.m. at the latest on Saturday, October 8 as we will be setting up for the Awards Ceremony. Posters not picked up before 5:00 p.m. will be discarded.